Job Description

*** This position is oriented to people based in Santa Clarita***

We are seeking a highly organized, proactive, and resourceful Executive Assistant with a proven ability to learn quickly, adapt seamlessly, and thrive in fast-changing environments. This role provides comprehensive administrative and operational support to our CEO and requires exceptional communication skills, attention to detail, discretion, and the capacity to manage shifting priorities with agility.

Key Responsibilities:

• Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings, appointments, and travel in a dynamic and fast-moving environment.
  

• Prepare, refine, and organize documents, reports, and presentations for executive meetings.
  

• Serve as the primary liaison between executives and internal/external stakeholders, adapting communication styles as needed.
  

• Handle confidential information with the highest level of professionalism and integrity.
  

• Coordinate domestic and international travel arrangements, itineraries, and expense reports.
  

• Support strategic initiatives by tracking action items, deadlines, and follow-ups, quickly adjusting priorities based on evolving needs.
  

• Assist with the preparation and distribution of communications, announcements, and meeting notes.
  

• Manage special projects, research, and ad-hoc tasks, demonstrating fast learning and resourceful problem-solving.
  

• Anticipate executive needs and proactively identify solutions in a fluid, fast-paced environment.
  

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field (preferred).
  

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
  

• Exceptional organizational and time-management skills, with the ability to prioritize and pivot quickly.
  

• Strong written and verbal communication skills.
  

• High level of discretion and confidentiality.
  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).
  

• Demonstrated ability to adapt rapidly , work independently, absorb new information quickly, and handle competing priorities under pressure.
  

Preferred Skills

• Experience in a fast-paced corporate or startup environment.
  

• Strong problem-solving, critical-thinking, and quick-learning capabilities.
  

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