Job Description

Butler Hospital is seeking Per Diem Unit Secretaries for our Partial Hospital and Intensive Outpatient Programs (ambulatory programs).

Responsibilities:

Providing coverage for our regularly staffed unit secretaries.

Observing all general hospital and departmental policies, guiding principles, rules and regulations.

Maintaining patient charts and electronic medical record for admissions, transfers and discharges.

Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner.

Reporting needed repairs to related services.

Making emergency phone calls as directed.

Answering telephone and relaying messages accordingly.

Adhering to Butler Hospital’s service standards.

In IOP programs, maintaining the physician appointment schedule.

Managing unit census/daily attendance and reporting attendance numbers daily.

Maintaining supply orders for designated unit.

Maintains supply of all necessary forms/packets/patient folders

Taking meeting minutes of staff meetings and distributes to staff.

Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys.

Manages incoming faxes

Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.

Qualifications:

Education: High school graduate or equivalent, including course in English, typing, spelling and arithmetic

Training and Experience: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required.

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

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