## **Overview**
We are looking for an **Executive Operations Assistant** — a rare, high-level talent who can operate as both the Executive’s right hand and the business’ operational backbone.
This is NOT a traditional EA role.
This is NOT a task-only, follow-instructions position.
This is for someone who is:
* **Extremely self-directed**
* **Strategic** and operationally strong
* **Able to lead people and manage workflows**
* **Capable of building systems, solving problems, and driving outcomes**
* **Confident enough to advise the Executive and speak up when needed**
If you think like an operator, act like a leader, and thrive in building structure inside a fast-moving business — this role is for you.
## **Key Responsibilities**
### **Executive Support**
* Manage executive schedule, priorities, inbox, follow-ups, and communications
* Handle coordination, documentation, and preparation for meetings
* Anticipate needs — provide solutions _before_ being asked
* Create clarity by organizing tasks, tracking commitments, and ensuring nothing falls through the cracks
### **Operations Management**
* Oversee daily business operations & ensure smooth workflow across teams
* Monitor tasks, deadlines, KPIs, deliverables, and team performance
* Coordinate between departments, contractors, and external partners
* Identify bottlenecks and implement process improvements
* Build SOPs, systems, and operational structures as the business scales
### **Leadership & Decision-Making**
* Lead with confidence, communicate clearly, and take ownership
* Make informed decisions without needing constant approval
* Offer strategic recommendations and challenge ideas when necessary
* Act as an extension of the Executive — representing priorities and standards
* Manage people with accountability and support
### **Project & Systems Execution**
* Break down big goals into actionable steps
* Plan, execute, and oversee projects from start to finish
* Ensure clarity, alignment, and consistency within the team
* Implement tools, automation, and workflows to strengthen operations
## **Ideal Candidate Profile**
You are someone who:
* Has experience in operations, project management, or executive support
* Thrives in a leadership or management environment
* Loves building systems, solving problems, and organizing chaos
* Communicates with confidence and clarity
* Moves fast, learns fast, and takes initiative
* Thinks like an owner and seeks long-term responsibility
* Can handle pressure, deadlines, and shifting priorities
* Is not afraid to speak your mind and recommend better ways to operate
## **Skills & Attributes**
* Excellent organizational and communication skills
* Strong leadership and people-management ability
* High-level problem-solving and decision-making
* Resourceful, proactive, and extremely self-directed
* Comfortable with operations tools, workflow systems, and documentation
* Ability to manage confidential information with discretion
## **Why This Role Is Unique**
You will NOT be micromanaged.
You will NOT be a note-taker or task robot.
You will be:
* A **strategic partner**
* A **key leader in operations**
* The Executive’s **right hand**
* The person helping build the foundation of the business
If you love responsibility, ownership, and building things from the ground up — you’ll thrive here.
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