Sr. Administrative Assistant to Private Equity Team - Midtown Investment Firm Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description


Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their NYC office. This role is providing administrative support to their Private Equity team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the utmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm!

RESPONSIBILITIES
  • Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
  • Calendar management and updating Outlook Contacts
  • Perform a range of operational support activities including compiling reports, furnishing information to internal and external parties 
  • Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
  • Phone call screening
  • Expense report processing
  • Arrange courier service
  • Coordinates travel; itinerary preparation
  • Organize and file all paperwork related to corporate deals; file electronically
  • Basic administrative functions such as using office machines to print, scan, fax and mail packages
  • Conduct internet research
  • Coordinate bill payment with Accounting department for outside consulting services
  • Provide back-up support to other assistants when needed
  • Ad hoc projects and assignments as needed
REQUIREMENTS
  • 5+ years of experience in an administrative services role in a related industry 
  • Independent, highly organized individual. Must be extremely reliable and have a positive attitude
  • Conserves executives’ time by being proactive, solution-oriented and a confident communicator
  • Flexible and willing to adapt to dynamic office environment
  • Resourceful and creative in completing certain tasks without much direction or instructions
  • Willing to take on new responsibilities and can be held accountable for the completion of all assignments
  • Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
  • Possesses the desire to excel; is self-motivated
  • Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
  • Bachelor's degree preferred 

 

SALARY
$85-$90K (DOE) + Paid OT + 100% paid Benefits + Discretionary Bonus Opportunity + 401K/contribution + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + flexibility as needed

#IND2

Job Tags

Flexible hours,

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