Job Description

Executive Administrative Assistant – Orthopaedic Institute of Henderson

Are you an experienced Administrative Assistant with a proven track record supporting executives at the highest level? Do you thrive in a fast-paced orthopedic healthcare environment where precision, discretion, multitasking, and a strong understanding of medical billing are essential?

The Orthopaedic Institute of Henderson (OIH), a trusted provider of exceptional orthopedic care to the Henderson and Las Vegas communities for over 25 years, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our executive leadership and clinical team.

In this critical role, you will serve as a key support professional, ensuring seamless operations in our dynamic orthopedic practice specializing in joint replacement, arthroscopic surgery, sports medicine, and more.

Key Responsibilities:

• Manage complex executive and provider calendars, including scheduling high-level appointments, coordinating internal/external meetings, and arranging travel as needed
• Organize, file, and maintain accurate records of contracts, licenses, credentialing documents, and other critical compliance materials
• Assist with provider credentialing processes, including gathering documentation, tracking deadlines, and coordinating with insurance and regulatory entities
• Maintain confidential patient records, perform accurate data entry, and prepare detailed reports and presentations
• Handle accounts payable tasks, including processing invoices, making payments, and reconciling accounts
• Collaborate with IT to troubleshoot and maintain office computer systems, equipment, and software
• Manage office supplies inventory, place orders, and ensure the office operates efficiently
• Follow up with patients, insurance providers, and clients to resolve billing discrepancies and ensure timely collections
• Work closely with billing, clinical, and administrative teams to guarantee accurate, compliant, and prompt billing for orthopedic services rendered
• Support additional administrative projects and tasks to assist the executive team and overall practice operations

Qualifications & Skills:

• Proven experience as an Administrative Assistant at the executive or C-suite level, preferably in a healthcare, orthopedic, or medical office setting
• Strong knowledge of medical billing processes, insurance verification, coding basics, and healthcare compliance (HIPAA experience a plus)
• Previous experience in billing, accounts payable, or basic accounting preferred
• Excellent verbal and written communication skills with a professional, polished demeanor
• Exceptional attention to detail, organizational abilities, and the capacity to multitask and prioritize effectively under pressure
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) — advanced level required
• Proficiency in QuickBooks or similar accounting software
• Bachelor's degree (or college graduate) preferred; relevant experience may substitute
• Multilingual abilities are a significant plus

If you are a motivated, reliable professional with executive-level experience who is eager to contribute to a collaborative, patient-focused orthopedic team dedicated to compassionate, high-quality care, we invite you to apply to the Orthopaedic Institute of Henderson !

Please submit your resume and a tailored cover letter outlining your relevant executive support experience in healthcare.

We are an Equal Opportunity Employer committed to diversity and inclusion.

Benefits:

• Comprehensive health insurance
• Dental and vision coverage
• Paid time off (PTO)
• Monday–Friday schedule (no weekends!)

Join our established team at the Orthopaedic Institute of Henderson and help deliver outstanding orthopedic care to our community! We look forward to hearing from you.

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