Job Description

Job Title: Executive Assistant

Industry: Nonprofit / Public Policy

Location: Washington, DC

Assignment Type: Full-Time, Permanent

Pay: $70,000 – $85,000 / year

Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM (occasional after-hours support required)

Benefits: Medical, Dental, HSA/FSA, 403(b) retirement with 12% employer contribution, Paid Time Off (including vacation, sick, and personal days), Tuition Assistance, Life and Disability Insurance, and more.

About Our Client:

Our client is a prominent nonprofit think tank that focuses on advancing public policy ideas in support of democracy, free enterprise, and global leadership. This is a highly mission-driven organization comprised of scholars and leaders committed to building a freer, more secure, and opportunity-rich world. They are seeking a confident and experienced Executive Assistant to support their President and executive leadership team. This role provides a unique opportunity to work directly with top-level leadership in a high-impact, fast-paced environment.

Job Description:

The Executive Assistant will serve as a vital partner to the President and Executive Office, managing schedules, preparing materials, overseeing communication, and supporting daily operations. Reporting to the Chief of Staff, this role requires discretion, attention to detail, and the ability to anticipate the needs of senior leadership while maintaining professionalism and poise under pressure.

Key Responsibilities:

• Manage calendars and coordinate complex scheduling needs for the President and executive leadership team.
• Prepare materials, logistics, and background research for meetings and external engagements.
• Handle high-volume email correspondence and mail management, including drafting communications on behalf of leadership.
• Coordinate domestic travel arrangements, including transportation, accommodations, and itineraries.
• Support logistics for board meetings, executive committee sessions, and other high-profile events.
• Assist with the creation and distribution of board materials, including proofreading and formatting.
• Track action items and follow-ups discussed in meetings.
• Maintain executive office contact records in Salesforce and manage internal documentation.
• Submit expense reports and assist with purchasing needs.
• Provide general administrative support and complete ad hoc projects as needed.

Qualifications:

• Bachelor’s degree required (minimum 3.5 GPA preferred).
• 2–5 years of Executive Assistant experience, ideally in a nonprofit or mission-driven environment.
• Advanced proficiency in Microsoft Office Suite; familiarity with Salesforce is a strong plus.
• Excellent writing, proofreading, and communication skills.
• Strong emotional intelligence and a proactive, solutions-oriented mindset.
• Highly organized and detail-oriented with the ability to manage multiple priorities under pressure.
• Demonstrated ability to maintain professionalism and confidentiality in a fast-paced environment.
• Must be resilient, composed, and capable of working closely with a high-expectation executive.

Additional Details:

• This position is 100% on-site in Washington, DC.
• Occasional after-hours support may be required, though infrequently.
• Light travel may be expected 1–2 times per year.
• This role is best suited for someone deeply committed to a long-term career as an Executive Assistant.
• Candidates should be comfortable supporting a direct, East Coast-style leadership personality and possess the confidence to set boundaries and push back professionally when needed.

Perks:

• Direct access to high-level leadership and front-row insight into public policy.
• Highly respected, mission-driven organization with a collaborative team environment.
• Exceptional retirement benefits and support for professional development.
• Beautiful, centrally located office in Washington, DC.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable laws governing non-discrimination in every location in which we operate. Reasonable accommodations are available for qualified individuals with disabilities, upon request.

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